PLANNING WORKSHEET
INITIAL QUESTIONS:
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Business o Pleasure o Special Occasion o Just For Fun o Other________________________Mission Statement:_______________________________________________________________________
Capacity:_______________ Seating:_________________ Catering:______________________
Technical Requirements:
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Stage o PA/ Microphone o Electrical Outlets (how many?) ___________o
Other: _________________________________ o Other: _________________________________TIMETABLE:
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Target Date |
Date Completed |
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PLANNING: |
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Select and Confirm Site/ Location |
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Compile Guest List |
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Send "Save the Date" Notices |
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Send (or Post) Invitations |
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Decide On Theme/ Color Scheme, etc. |
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Plan Food/ Bar, etc. |
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Plan Schedule of Events |
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Assign Tasks/ Form Committees |
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Plan Centerpieces and Other Decorations |
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Hire Professionals |
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Call To Confirm Arrival, etc. of Professional Services |
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SHOPPING: |
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Bar Supplies |
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Equipment/ Rentals |
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Food? |
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Pick Up Cakes, Flowers, Etc. |
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Last Minute Provisions Such As Ice |
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SETUP: |
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Site |
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Table Settings |
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Flowers |
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Decorations |
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Sound System/ Stage/ Dance Floor/ etc. |
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FOLLOW UP: |
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Return Rental Items |
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Send Thank You Notes |
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Compile/ Review Records for Future Event Planning |
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